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Project Administrator – Product and Brand

As the new F&B Project Administrator, you’ll play an important role in supporting the Project and Programme Management teams within Food & Beverage Menu Development, ensuring the smooth updating and rollout of food and drink menus across our brands, including Premier Inn, Beefeater and Brewer’s Fayre. With twice‑yearly menu changes and additional seasonal menus, such as Christmas, Easter and Halloween, Whitbread puts significant care into creating the best possible experience for our guests. You’ll work closely and collaboratively with our Procurement, Finance and Brand Teams, as well as considering key factors like ingredient availability, cost pressures and competitor activity.

You’ll ensure that our plans, systems and processes run efficiently to support seamless menu launches across the estate. You’ll work closely with our internal systems to track ingredients, recipes and menu items, keeping everything accurate and up to date as changes are made.

Role:                                     F&B Project Administrator

Contract Type:                       Full-Time & Fixed Term Contract until end of July 2026

Salary:                                   Up to £28,000pa

Location:                                    Whitbread Court working to a hybrid way of working with a minimum of 3 days in the office

Why You’ll Love It Here

  • Individual Private healthcare
  • Up to 10% matched pension
  • Discounts: Up to 60% discount on Premier Inn stays and 25% discount on our Restaurant brand

What you’ll be doing:

  • To work with the Senior Programme Manager & Food & Beverage Project Managers to collate all project and governing documentation detailed and accurate archiving
  • Manage Food & Beverage training material in line with process development timelines for all PI&R restaurants.
  • Lead on creating and designing world class artwork and training materials aided by the “Indesign” programme and design agencies
  • To lead the creation of the cookbooks with key stakeholders – project managers, food & beverage development teams  (L&D’s base for the rest of the training materials) inc. Posters, booklets and other materials as required
  • Responsible for delivering 3-way alignment meetings and facilitate smooth transfer of all menu development to sites, ensuring key commercials and in line with cookbooks, ensuring downstream data is transferred correctly.
  • Responsible for briefing print agency and manage material through printing & facilitate print approval process for materials. Distribution of materials in the most cost-effective way considering time constraints/training