Receptionist

Responsibilities:

Welcoming clients, visitors and staff attending the office

Following visitor sign in procedures when visitors arrive for meetings

Monitoring of the suite of meeting rooms to ensure they are kept tidy and in good working order for all meetings

Provision of appropriate refreshments within the meeting rooms as and when requested

Supporting the setup of meeting rooms and catering for client and/or staff events

Assist with meeting room bookings

Answering and directing incoming calls across offices

Directing of enquiries to the relevant departments

Ensure attendance registers are printed and updated accordingly

Responsibility for incoming and outgoing post and arranging distribution of post internally.

Dealing with incoming deliveries

Management of the Franking machine and liaison with Royal Mail

Managing the ordering of stationery

Support in the ordering of supplies

Binding of relevant documents

Support with laminating activities

Support with file retrievals from off-site storage

Scanning, preparing and photocopying documents

Ensure reception area is neat and tidy at all times

General administrative duties